Event Terms and Conditions
These RelayCon Event Terms and Conditions (these “Terms”) are an agreement between Amazon.com Services LLC (“Amazon,” “we,” “us,” or “our”) and you. By registering for the RelayCon Event (the “Event”), you confirm that you have read, understand, and agree to these Terms. We may modify these Terms at any time by posting a revised version on the Event’s registration webpage or by providing other notice to you. By participating in the Event, you agree to the latest version of these Terms.
Registration. To register for the Event, you must complete the Event registration process and agree to the Registration Rules, Cancellation, and Refund Policy. Attendees must be at least 21 years of age on the first day of the Event to be eligible to attend the Event. Event registration is subject to availability.
Cancellation
Cancellation by Us.Amazon may cancel the Event at any time and may deny, limit, or cancel a registration for the Event (including a confirmed registration) at any time, for any or no reason. Amazon is not responsible for any damages, direct or indirect, resulting from such cancellation, denial, or limitation.
Survival. In the event of any cancellation by Amazon, except for Sections 1, 5, and 8, these Terms will continue in full force and effect.
Event Program. The Event program is subject to change at our sole discretion and may include additional activities.
Code of Conduct and Security. You agree to: (a) behave in such a way as to create a safe and supportive learning environment while at the Event and any related events, (b) not engage in disruptive speech or behavior or otherwise interfere with the Event or other individuals’ participation in the Event, (c) comply with all applicable laws, rules, and regulations, and (d) not engage in any form of harassing, offensive, discriminatory, or threatening speech or behavior, including relating to race, gender, sexual orientation, religion, or disability. If Amazon believes in its sole discretion that you are not complying or will not comply with these rules, then Amazon may deny you entry or require you to leave the Event, including any related events and event venue(s) (unless otherwise prohibited by law). If you witness other Event participants not complying with these rules, please promptly inform an Amazon staff member. Your safety and security are important. You understand that you and your property may be subject to a reasonable search upon entry to the Event. Your refusal to participate in these security measures may result in your denial of entry without refund of any fees paid related to the Event. We also reserve the right to ask you to leave the Event if your behavior causes us concern for the safety or security of Event participants.
Your Information. Please note that all information, including personal information, you provide to us, including your contact details, your photograph, and your credit card information, are subject to the Amazon Privacy Notice (available here). You consent to our collection, use, and disclosure of all information you provide when registering for the Event in accordance with the Amazon Privacy Notice. Your contact information will be used to send details and announcements to you related to the Event and other related Amazon marketing communications. Any photograph of your face that you choose to provide to us and information derived from it may be used to complete your registration at the Event by determining whether the image of your face in the photograph is visually similar to an image of your face as it appears at the Event. If we use such information for this purpose, then it will be retained for no longer than necessary for us to accomplish this purpose and to comply with any other applicable legal obligations.
License to Use Materials. You grant us, our affiliates, and our contractors the right to record, film, photograph, and capture your voice and likeness in any media at the Event (collectively, the “Items”). By attending the Event, you grant to Amazon and its affiliates, agents, employees, and assigns an irrevocable, nonexclusive, perpetual, worldwide, royalty free right and license to use, reproduce, modify, and distribute, for any purpose relating to our business, all or any part of the Items and other materials submitted or presented by you (in electronic copy, hard copy, or otherwise) in connection with the Event (collectively, the “Materials”). We may edit the Materials, use them alone or together with other information including your name and biographical information, and allow others to use and disseminate them. You waive any moral rights you may have in the Materials (unless prohibited by law).
Recordings and Your Materials. You grant us, our affiliates, and our independent contractors the right to record, film, photograph, and capture your voice and image in any media at the Event (the “Recordings”). You grant to Amazon and its affiliates, agents, employees, and assigns an irrevocable, nonexclusive, perpetual, worldwide, royalty-free right and license to use, reproduce, modify, distribute, and translate, for any purpose relating to our business, all or any part of the Recordings and Your Materials. We may edit the Recordings and Your Materials, use them alone or together with other information, and allow others to use and disseminate them. To the maximum extent permitted by law, you waive any moral rights you may have in the Recordings and Your Materials. You represent and warrant that (a) Your Materials are true and accurate to the best of your knowledge, (b) you have the necessary rights and permissions to grant the license in this Section 4, and (c) Your Materials do not violate or infringe any copyright, trademark, or other proprietary rights of any person or entity.
Definitions. "Your Materials" means all materials submitted (including, for example, your name and biographical information) or presented by you (in electronic copy or hard copy, verbally, or otherwise).
Assumption of Risk. You acknowledge and agree that your participation in the Event is voluntary. You assume the risks associated with participating in the Event to the fullest extent permitted under applicable law. If you choose to consume alcohol at any Event, you represent that you are over the applicable legal drinking age.
Release of Claims. You (for yourself, your heirs, personal representatives, assigns, and anyone else who might make a claim on your behalf) hereby release Amazon and its affiliates, and their respective directors, officers, employees, contractors, representatives, agents, successors, and assigns, from any and all claims, demands, causes of action, suits, damages, losses, debts, liabilities, costs, and expenses (including without limitation reasonable attorneys’ fees and costs) that you may have now or in the future associated in any way with the Event, Items, or the Materials.
Indemnification. You will defend, indemnify and hold harmless Amazon and its affiliates, and their respective directors, officers, employees, contractors, representatives, agents, successors and assigns, from and against any loss, damage, costs and expenses (including without limitation reasonable attorneys’ fees and costs), and any other liability related to or arising out of your participation (including attendance and conduct) at the Event.
Limitation of Liability. IN NO EVENT WILL (a) AMAZON BE LIABLE FOR ANY LOSS OF DATA, LOSS OF PROFITS, LOSS OF OPPORTUNITY, COST OF COVER OR FOR ANY SPECIAL, INCIDENTAL, CONSEQUENTIAL, INDIRECT, PUNITIVE, OR EXEMPLARY DAMAGES, OR (b) THE AGGREGATE LIABILITY OF AMAZON FOR ALL OTHER DAMAGES IN CONNECTION WITH THE EVENT EXCEED $100.
Sanctions. You represent and warrant that you and your financial institution(s) used to fund any fees required for the Event are not subject to sanctions or otherwise designated on any list of prohibited or restricted parties or owned or controlled by such a party, including but not limited to the lists maintained by the United Nations Security Council, the US Government (e.g., the US Department of Treasury’s Specially Designated Nationals list and Foreign Sanctions Evaders list and the US Department of Commerce’s Entity List), the European Union or its member states, or other applicable government authority.
Assignment. . Neither party may assign or otherwise transfer these Terms or any of its rights and obligations under these Terms without the prior written approval of the other party; except that either party may assign or otherwise transfer these Terms without the consent of the other party (a) in connection with a merger, acquisition or sale of all or substantially all of its assets, or (b) to any affiliate or as part of a corporate reorganization. Effective upon such assignment or transfer, subject to the assignee/transferee’s consent, the assignee/transferee is deemed substituted for the assignor/transferor as a party to these Terms and the assignor/transferor is fully released from all of its obligations and duties to perform under these Terms. Subject to the foregoing, these Terms will be binding upon, and inure to the benefit of the parties and their respective permitted successors and assigns.
Choice of Law and Venue. These Terms will be deemed made in and will be construed in accordance with and governed by the laws of the State of Washington. For any dispute arising out of these Terms, you irrevocably submit to venue and exclusive personal jurisdiction in the federal and state courts in Seattle, King County, Washington, USA, and waive all objections to jurisdiction and venue of such courts.